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Executive Assistant vs Project Manager vs Chief of Staff at HoldCo

Primary Role:

Executive Assistant: Administrative and organizational support for executives

Project Manager: Leads and manages specific projects

Chief of Staff at HoldCo: Strategic and operational advisor, focusing on portfolio management

Reporting Relationship:

Executive Assistant: Reports directly to the executive they support

Project Manager: Reports to a project sponsor or senior manager

Chief of Staff at HoldCo: Reports to HoldCo executive, possibly CEO or board

Scope of Responsibilities:

Executive Assistant: Focused on day-to-day tasks and administrative duties

Project Manager: Oversees project lifecycle from initiation to closure

Chief of Staff at HoldCo: Overseeing operations and strategy across the portfolio of companies

Decision-Making Authority:

Executive Assistant: Limited to administrative decisions

Project Manager: Decision-making within the scope of the project

Chief of Staff at HoldCo: Considerable, influencing decisions across the portfolio

Strategic Planning:

Executive Assistant: Limited involvement, support capacity

Project Manager: Involved in planning project strategy and objectives

Chief of Staff at HoldCo: Involved in strategic planning for the holding company and its entities

Team Management:

Executive Assistant: Manages administrative staff

Project Manager: Manages project teams

Chief of Staff at HoldCo: Coordinates across various management teams within the portfolio

Meeting Involvement:

Executive Assistant: Scheduling, preparing materials, taking minutes

Project Manager: Leads project meetings, coordinates team communication

Chief of Staff at HoldCo: Involved in high-level meetings, providing insights and alignment

Project Management:

Executive Assistant: Manages small projects within their role

Project Manager: Responsible for complete project management

Chief of Staff at HoldCo: Oversees projects that affect multiple companies within the portfolio

Communication:

Executive Assistant: Facilitates internal communication

Project Manager: Communicates project updates and liaises with stakeholders

Chief of Staff at HoldCo: Facilitates communication across the portfolio and with external stakeholders

Professional Development:

Executive Assistant: Focused on improving administrative and organizational skills

Project Manager: Focuses on project management skills and methodologies

Chief of Staff at HoldCo: Develops expertise in portfolio management and strategic oversight

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