Executive Assistant vs Chief Operating Officer (COO) vs Administrative Assistant

Primary Role:

Executive Assistant: Administrative and organizational support for executives

Chief Operating Officer (COO): Manages day-to-day operations of the company

Administrative Assistant: Provides administrative support and manages office operations

Reporting Relationship:

Executive Assistant: Reports directly to the executive they support

Chief Operating Officer (COO): Typically reports to CEO or President

Administrative Assistant: Reports to a manager or department head

Scope of Responsibilities:

Executive Assistant: Focused on day-to-day tasks and administrative duties

Chief Operating Officer (COO): Oversees all operational activities (finance, HR, etc.)

Administrative Assistant: Manages administrative tasks, office systems, and procedures

Decision-Making Authority:

Executive Assistant: Limited to administrative decisions

Chief Operating Officer (COO): Significant authority over operations

Administrative Assistant: Limited to administrative decisions and office management

Strategic Planning:

Executive Assistant: Limited involvement, support capacity

Chief Operating Officer (COO): Involved in the strategic planning process and responsible for implementing the strategy at an operational level

Administrative Assistant: Limited involvement, mainly operational planning

Team Management:

Executive Assistant: Manages administrative staff

Chief Operating Officer (COO): Manages multiple teams or departments across the organization

Administrative Assistant: May manage or oversee other administrative staff

Meeting Involvement:

Executive Assistant: Scheduling, preparing materials, taking minutes

Chief Operating Officer (COO): Often leads meetings related to operations and strategy implementation

Administrative Assistant: Organizing and facilitating meetings, managing logistics

Project Management:

Executive Assistant: Manages small projects within their role

Chief Operating Officer (COO): Oversees large-scale projects that affect multiple areas of the company

Administrative Assistant: May handle small-scale projects or events

Communication:

Executive Assistant: Facilitates internal communication

Chief Operating Officer (COO): Responsible for communicating decisions and strategies to the teams they manage and the broader organization

Administrative Assistant: Handles correspondence and communication management

Professional Development:

Executive Assistant: Focused on improving administrative and organizational skills

Chief Operating Officer (COO): Focuses on the professional development of the teams they manage

Administrative Assistant: Develops organizational and administrative skills