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Executive Assistant vs Administrative Assistant vs Program Manager

Primary Role:

Executive Assistant: Administrative and organizational support for executives

Administrative Assistant: Provides administrative support and manages office operations

Program Manager: Oversees specific programs, ensuring they align with organizational goals

Reporting Relationship:

Executive Assistant: Reports directly to the executive they support

Administrative Assistant: Reports to a manager or department head

Program Manager: Reports to a senior manager or director

Scope of Responsibilities:

Executive Assistant: Focused on day-to-day tasks and administrative duties

Administrative Assistant: Manages administrative tasks, office systems, and procedures

Program Manager: Manages program objectives, resources, and timelines

Decision-Making Authority:

Executive Assistant: Limited to administrative decisions

Administrative Assistant: Limited to administrative decisions and office management

Program Manager: Decision-making within the scope of program management

Strategic Planning:

Executive Assistant: Limited involvement, support capacity

Administrative Assistant: Limited involvement, mainly operational planning

Program Manager: Participates in strategic planning of program objectives

Team Management:

Executive Assistant: Manages administrative staff

Administrative Assistant: May manage or oversee other administrative staff

Program Manager: Manages program teams and coordinates with other departments

Meeting Involvement:

Executive Assistant: Scheduling, preparing materials, taking minutes

Administrative Assistant: Organizing and facilitating meetings, managing logistics

Program Manager: Leads program-related meetings and updates

Project Management:

Executive Assistant: Manages small projects within their role

Administrative Assistant: May handle small-scale projects or events

Program Manager: Responsible for end-to-end program management

Communication:

Executive Assistant: Facilitates internal communication

Administrative Assistant: Handles correspondence and communication management

Program Manager: Communicates program goals and updates to stakeholders

Professional Development:

Executive Assistant: Focused on improving administrative and organizational skills

Administrative Assistant: Develops organizational and administrative skills

Program Manager: Develops in program management and strategic coordination

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