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Primary Role:
Executive Assistant: Administrative and organizational support for executives
Chief Operating Officer (COO): Manages day-to-day operations of the company
Project Manager: Leads and manages specific projects
Reporting Relationship:
Executive Assistant: Reports directly to the executive they support
Chief Operating Officer (COO): Typically reports to CEO or President
Project Manager: Reports to a project sponsor or senior manager
Scope of Responsibilities:
Executive Assistant: Focused on day-to-day tasks and administrative duties
Chief Operating Officer (COO): Oversees all operational activities (finance, HR, etc.)
Project Manager: Oversees project lifecycle from initiation to closure
Decision-Making Authority:
Executive Assistant: Limited to administrative decisions
Chief Operating Officer (COO): Significant authority over operations
Project Manager: Decision-making within the scope of the project
Strategic Planning:
Executive Assistant: Limited involvement, support capacity
Chief Operating Officer (COO): Involved in the strategic planning process and responsible for implementing the strategy at an operational level
Project Manager: Involved in planning project strategy and objectives
Team Management:
Executive Assistant: Manages administrative staff
Chief Operating Officer (COO): Manages multiple teams or departments across the organization
Project Manager: Manages project teams
Meeting Involvement:
Executive Assistant: Scheduling, preparing materials, taking minutes
Chief Operating Officer (COO): Often leads meetings related to operations and strategy implementation
Project Manager: Leads project meetings, coordinates team communication
Project Management:
Executive Assistant: Manages small projects within their role
Chief Operating Officer (COO): Oversees large-scale projects that affect multiple areas of the company
Project Manager: Responsible for complete project management
Communication:
Executive Assistant: Facilitates internal communication
Chief Operating Officer (COO): Responsible for communicating decisions and strategies to the teams they manage and the broader organization
Project Manager: Communicates project updates and liaises with stakeholders
Professional Development:
Executive Assistant: Focused on improving administrative and organizational skills
Chief Operating Officer (COO): Focuses on the professional development of the teams they manage
Project Manager: Focuses on project management skills and methodologies
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