Executive Assistant vs Chief Operating Officer (COO) vs Chief of Staff at HoldCo

Primary Role:

Executive Assistant: Administrative and organizational support for executives

Chief Operating Officer (COO): Manages day-to-day operations of the company

Chief of Staff at HoldCo: Strategic and operational advisor, focusing on portfolio management

Reporting Relationship:

Executive Assistant: Reports directly to the executive they support

Chief Operating Officer (COO): Typically reports to CEO or President

Chief of Staff at HoldCo: Reports to HoldCo executive, possibly CEO or board

Scope of Responsibilities:

Executive Assistant: Focused on day-to-day tasks and administrative duties

Chief Operating Officer (COO): Oversees all operational activities (finance, HR, etc.)

Chief of Staff at HoldCo: Overseeing operations and strategy across the portfolio of companies

Decision-Making Authority:

Executive Assistant: Limited to administrative decisions

Chief Operating Officer (COO): Significant authority over operations

Chief of Staff at HoldCo: Considerable, influencing decisions across the portfolio

Strategic Planning:

Executive Assistant: Limited involvement, support capacity

Chief Operating Officer (COO): Involved in the strategic planning process and responsible for implementing the strategy at an operational level

Chief of Staff at HoldCo: Involved in strategic planning for the holding company and its entities

Team Management:

Executive Assistant: Manages administrative staff

Chief Operating Officer (COO): Manages multiple teams or departments across the organization

Chief of Staff at HoldCo: Coordinates across various management teams within the portfolio

Meeting Involvement:

Executive Assistant: Scheduling, preparing materials, taking minutes

Chief Operating Officer (COO): Often leads meetings related to operations and strategy implementation

Chief of Staff at HoldCo: Involved in high-level meetings, providing insights and alignment

Project Management:

Executive Assistant: Manages small projects within their role

Chief Operating Officer (COO): Oversees large-scale projects that affect multiple areas of the company

Chief of Staff at HoldCo: Oversees projects that affect multiple companies within the portfolio

Communication:

Executive Assistant: Facilitates internal communication

Chief Operating Officer (COO): Responsible for communicating decisions and strategies to the teams they manage and the broader organization

Chief of Staff at HoldCo: Facilitates communication across the portfolio and with external stakeholders

Professional Development:

Executive Assistant: Focused on improving administrative and organizational skills

Chief Operating Officer (COO): Focuses on the professional development of the teams they manage

Chief of Staff at HoldCo: Develops expertise in portfolio management and strategic oversight