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Executive Assistant vs Business Analyst vs Program Manager

Primary Role:

Executive Assistant: Administrative and organizational support for executives

Business Analyst: Analyzes business processes, identifying improvements

Program Manager: Oversees specific programs, ensuring they align with organizational goals

Reporting Relationship:

Executive Assistant: Reports directly to the executive they support

Business Analyst: Typically reports to a project manager or business unit leader

Program Manager: Reports to a senior manager or director

Scope of Responsibilities:

Executive Assistant: Focused on day-to-day tasks and administrative duties

Business Analyst: Focuses on data analysis, process improvement, and project support

Program Manager: Manages program objectives, resources, and timelines

Decision-Making Authority:

Executive Assistant: Limited to administrative decisions

Business Analyst: Decision-making within the scope of analysis and recommendations

Program Manager: Decision-making within the scope of program management

Strategic Planning:

Executive Assistant: Limited involvement, support capacity

Business Analyst: Involved in providing data and analysis for strategic planning

Program Manager: Participates in strategic planning of program objectives

Team Management:

Executive Assistant: Manages administrative staff

Business Analyst: May work within a team or lead project teams

Program Manager: Manages program teams and coordinates with other departments

Meeting Involvement:

Executive Assistant: Scheduling, preparing materials, taking minutes

Business Analyst: Participates in meetings to provide insights from data analysis

Program Manager: Leads program-related meetings and updates

Project Management:

Executive Assistant: Manages small projects within their role

Business Analyst: Involved in various projects as an analyst

Program Manager: Responsible for end-to-end program management


Executive Assistant: Facilitates internal communication

Business Analyst: Communicates analysis and recommendations to stakeholders

Program Manager: Communicates program goals and updates to stakeholders

Professional Development:

Executive Assistant: Focused on improving administrative and organizational skills

Business Analyst: Develops business analysis and project management skills

Program Manager: Develops in program management and strategic coordination

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