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Executive Assistant vs Administrative Assistant vs Chief of Staff at HoldCo

Primary Role:

Executive Assistant: Administrative and organizational support for executives

Administrative Assistant: Provides administrative support and manages office operations

Chief of Staff at HoldCo: Strategic and operational advisor, focusing on portfolio management

Reporting Relationship:

Executive Assistant: Reports directly to the executive they support

Administrative Assistant: Reports to a manager or department head

Chief of Staff at HoldCo: Reports to HoldCo executive, possibly CEO or board

Scope of Responsibilities:

Executive Assistant: Focused on day-to-day tasks and administrative duties

Administrative Assistant: Manages administrative tasks, office systems, and procedures

Chief of Staff at HoldCo: Overseeing operations and strategy across the portfolio of companies

Decision-Making Authority:

Executive Assistant: Limited to administrative decisions

Administrative Assistant: Limited to administrative decisions and office management

Chief of Staff at HoldCo: Considerable, influencing decisions across the portfolio

Strategic Planning:

Executive Assistant: Limited involvement, support capacity

Administrative Assistant: Limited involvement, mainly operational planning

Chief of Staff at HoldCo: Involved in strategic planning for the holding company and its entities

Team Management:

Executive Assistant: Manages administrative staff

Administrative Assistant: May manage or oversee other administrative staff

Chief of Staff at HoldCo: Coordinates across various management teams within the portfolio

Meeting Involvement:

Executive Assistant: Scheduling, preparing materials, taking minutes

Administrative Assistant: Organizing and facilitating meetings, managing logistics

Chief of Staff at HoldCo: Involved in high-level meetings, providing insights and alignment

Project Management:

Executive Assistant: Manages small projects within their role

Administrative Assistant: May handle small-scale projects or events

Chief of Staff at HoldCo: Oversees projects that affect multiple companies within the portfolio

Communication:

Executive Assistant: Facilitates internal communication

Administrative Assistant: Handles correspondence and communication management

Chief of Staff at HoldCo: Facilitates communication across the portfolio and with external stakeholders

Professional Development:

Executive Assistant: Focused on improving administrative and organizational skills

Administrative Assistant: Develops organizational and administrative skills

Chief of Staff at HoldCo: Develops expertise in portfolio management and strategic oversight

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