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Administrative Assistant vs Vice President vs Program Manager

Primary Role:

Administrative Assistant: Provides administrative support and manages office operations

Vice President: Senior executive role, overseeing a specific division or function

Program Manager: Oversees specific programs, ensuring they align with organizational goals

Reporting Relationship:

Administrative Assistant: Reports to a manager or department head

Vice President: Reports to CEO or higher executive level

Program Manager: Reports to a senior manager or director

Scope of Responsibilities:

Administrative Assistant: Manages administrative tasks, office systems, and procedures

Vice President: Wide-ranging, depending on the specific area of responsibility

Program Manager: Manages program objectives, resources, and timelines

Decision-Making Authority:

Administrative Assistant: Limited to administrative decisions and office management

Vice President: High level, strategic decisions within their area

Program Manager: Decision-making within the scope of program management

Strategic Planning:

Administrative Assistant: Limited involvement, mainly operational planning

Vice President: Integral to strategic planning in their area of responsibility

Program Manager: Participates in strategic planning of program objectives

Team Management:

Administrative Assistant: May manage or oversee other administrative staff

Vice President: Manages a large team or department

Program Manager: Manages program teams and coordinates with other departments

Meeting Involvement:

Administrative Assistant: Organizing and facilitating meetings, managing logistics

Vice President: Leads meetings within their area of responsibility

Program Manager: Leads program-related meetings and updates

Project Management:

Administrative Assistant: May handle small-scale projects or events

Vice President: May oversee strategic projects within their area

Program Manager: Responsible for end-to-end program management

Communication:

Administrative Assistant: Handles correspondence and communication management

Vice President: Responsible for high-level communication within their area

Program Manager: Communicates program goals and updates to stakeholders

Professional Development:

Administrative Assistant: Develops organizational and administrative skills

Vice President: Focuses on leadership and management skills in their domain

Program Manager: Develops in program management and strategic coordination

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