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Administrative Assistant vs Financial Director/CFO vs Program Manager

Primary Role:

Administrative Assistant: Provides administrative support and manages office operations

Financial Director/CFO: Manages financial health, including strategies and operations

Program Manager: Oversees specific programs, ensuring they align with organizational goals

Reporting Relationship:

Administrative Assistant: Reports to a manager or department head

Financial Director/CFO: Reports to CEO or executive board

Program Manager: Reports to a senior manager or director

Scope of Responsibilities:

Administrative Assistant: Manages administrative tasks, office systems, and procedures

Financial Director/CFO: Responsible for financial planning, analysis, and reporting

Program Manager: Manages program objectives, resources, and timelines

Decision-Making Authority:

Administrative Assistant: Limited to administrative decisions and office management

Financial Director/CFO: Key decision-maker in financial matters

Program Manager: Decision-making within the scope of program management

Strategic Planning:

Administrative Assistant: Limited involvement, mainly operational planning

Financial Director/CFO: Integral to financial aspect of strategic planning

Program Manager: Participates in strategic planning of program objectives

Team Management:

Administrative Assistant: May manage or oversee other administrative staff

Financial Director/CFO: Oversees the financial team or department

Program Manager: Manages program teams and coordinates with other departments

Meeting Involvement:

Administrative Assistant: Organizing and facilitating meetings, managing logistics

Financial Director/CFO: Attends executive meetings, particularly around financial planning

Program Manager: Leads program-related meetings and updates

Project Management:

Administrative Assistant: May handle small-scale projects or events

Financial Director/CFO: Involved in financial projects and initiatives

Program Manager: Responsible for end-to-end program management

Communication:

Administrative Assistant: Handles correspondence and communication management

Financial Director/CFO: Communicates financial information to stakeholders

Program Manager: Communicates program goals and updates to stakeholders

Professional Development:

Administrative Assistant: Develops organizational and administrative skills

Financial Director/CFO: Develops financial management and strategic skills

Program Manager: Develops in program management and strategic coordination

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