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Primary Role:
Administrative Assistant: Provides administrative support and manages office operations
Chief of Staff at HoldCo: Strategic and operational advisor, focusing on portfolio management
Program Manager: Oversees specific programs, ensuring they align with organizational goals
Reporting Relationship:
Administrative Assistant: Reports to a manager or department head
Chief of Staff at HoldCo: Reports to HoldCo executive, possibly CEO or board
Program Manager: Reports to a senior manager or director
Scope of Responsibilities:
Administrative Assistant: Manages administrative tasks, office systems, and procedures
Chief of Staff at HoldCo: Overseeing operations and strategy across the portfolio of companies
Program Manager: Manages program objectives, resources, and timelines
Decision-Making Authority:
Administrative Assistant: Limited to administrative decisions and office management
Chief of Staff at HoldCo: Considerable, influencing decisions across the portfolio
Program Manager: Decision-making within the scope of program management
Strategic Planning:
Administrative Assistant: Limited involvement, mainly operational planning
Chief of Staff at HoldCo: Involved in strategic planning for the holding company and its entities
Program Manager: Participates in strategic planning of program objectives
Team Management:
Administrative Assistant: May manage or oversee other administrative staff
Chief of Staff at HoldCo: Coordinates across various management teams within the portfolio
Program Manager: Manages program teams and coordinates with other departments
Meeting Involvement:
Administrative Assistant: Organizing and facilitating meetings, managing logistics
Chief of Staff at HoldCo: Involved in high-level meetings, providing insights and alignment
Program Manager: Leads program-related meetings and updates
Project Management:
Administrative Assistant: May handle small-scale projects or events
Chief of Staff at HoldCo: Oversees projects that affect multiple companies within the portfolio
Program Manager: Responsible for end-to-end program management
Communication:
Administrative Assistant: Handles correspondence and communication management
Chief of Staff at HoldCo: Facilitates communication across the portfolio and with external stakeholders
Program Manager: Communicates program goals and updates to stakeholders
Professional Development:
Administrative Assistant: Develops organizational and administrative skills
Chief of Staff at HoldCo: Develops expertise in portfolio management and strategic oversight
Program Manager: Develops in program management and strategic coordination
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